Guelph Giants Board Meeting Minutes Minutes by Glen Lindsey
2023-03-29 800pm
Google Meet with Ken Keesmaat as administrator
Attending Board member- Glen Lindsey, Mike Stuart, Ken Keesmaat and John Martin. Matt Gregory was absent
Meeting called to order at 802pm
The Trillium Foundation enquired about our banking info if it has changed in last 14 months and it has not.
Ken Keesmaat is going to put together a template defining each roles for each person in the organization. Also with this template is gong to be the required courses each volunteer needs.
The discussion of emailing the membership about jobs for the next year ie 50/50, webmaster
Each team is going to be asked to pole the membership if they are going to return for next season so a plan can be put together.
A member of the organization raised the question of female dressing in the same room as the males. The board discussed this and with some of the males being of teenage years that it would be a prudent that while dressing/undressing they should be separate. Glen Lindsey brought forth the motion of separate dressing room and it was unanimous. Glen Lindsey is going to speak to the other head coaches.
Janet from the Learn to Skate program has expressed interest with creating a partnership with the Guelph Giants. The question of what that would look like was discussed. Ken Keemaat is going to fallow up with questions of is the program for special needs players only?, insurance, is it going to be at University as it traditionally located or west end, is it just our names etc.
Playing time was addressed. If a player is only showing up for less then half of time or just showing up for games. Ken Keesmaat is going to ask other SHI programs how they handle this.
The volunteer Breakfast is April 16 at STACKS.
Budget the general account is $20,590, the 50/50 account is 3015 and the GIC is $26000. With outstanding money from the Trillium Grant upon approval of $1500
Mike Stuart is going to look at Cambridge store for the prices of buying hats for the Guelph Giants to use the 50/50 which will be close to $3000.
The concept of keeping the fundraising buyout of $250 and the board felt that it should stay the same. Board voted 4-0 in favour.
Next meeting for Board meeting is April 26st 2023 at 800pm
Motion to close meeting at 859pm put forth by Glen Lindsey and seconded by Mike Stuart.
Guelph Giants Board Meeting Minutes Minutes by Glen Lindsey
2022-12-14 800pm
Google Meet with Ken Keesmaat as administrator
Attending Board member- Glen Lindsey, Mike Stuart, Ken Keesmaat, Matt Gregory and John Martin
Meeting called to order at 802pm
The minutes to the last the meeting was accepted by Matt Gregory and seconded by Michael Stuart
The canceled games in Newmarket on February 4th were addressed with our program trying to get our home ice spots again. Ken Keesmaat is going to email the city to see if ice is available.
The Guelph Storm vs the Guelph Giants is March 11 with the Storm giving us additional ice time from 12:30pm to 150pm. The various jobs were addressed with Ken going to send an email to the organization to get families to help. Ie time keeper, announcer, refs, posters, tix for players to hand out and media contact.
The Guelph Storm 50/50 on January 27th 2023. The organization of what ppl we need and whom. The board voted 5-0 to select sellers.
Matt Gregory informed the board of the next fundraisers of Stemmlers in the first week of February.
Matt Gregory has picked up a sizing set of hoodies with the goal of having the teams sized by January 7th with hope of two week turn around. Matt also ordered ball caps, toques and the required game jersey sets.
The online store is adding additional swag. The decision was made to keep the jackets black with Ken Keesmaat putting motion forward and seconded by Glen Lindsey
Ken Keesmaat is going to send another email to get help on Social Committee.
December 24 the juniors are doing a family skate and the intermediate and seniors do a scrimmage
December 31 will be a practice for junior and intermediate teams.
Next meeting is set for January 11th 2023.
Motion to close meeting at 859pm put forth by Glen Lindsey and seconded by Mike Stuart.
Guelph Giants Board Meeting Minutes Minutes by Glen Lindsey
2022-10-18 800pm
Google Meet with Ken Keesmaat as administrator
Attending Board member- Glen Lindsey, Mike Stuart, Ken Keesmaat and John Martin
Meeting called to order at 804pm
1. Accepted minutes of last meeting by Ken Keesmaat and seconded by John Martin
2. Tournament - KIP waiting on confirmation of tournament date
- St Catherines tournament waiting on confirmation date
- Windsor tournament as of now has only A and B/C levels
- No tournament in Guelph
3. New Jerseys and Socks
- the jerseys are in and packed by team
- distributing on October 29 with Mike Stuart
- Ken Keesmaat is going to request a volunteer from each team by email
- Only hurdle is that sizing might cause changes in player’s number
4. AGM - the AGM will be November 13th 1230 pm Lions den at the West End Rec Centre
- Mike Stuart and social committee will provide snacks
- Election of board Glen Lindsey is completing 3 of 3, Matt Gregory and Mike Stuart both completing 1 of 1
- Paper ballots and two members to required to officiate
- Ken Keesmaat will be nomination Chair and compose email for nominations to membership by October 28 with nominations due date by November 6th
- Motion to accept by Glen Lindsey and seconded by John Martin
5. Fundraising - motion to keep fundraising buyout at $250 put forth by Ken Keesmaat and seconded by Mike Stuart
- Rheo Thompson mint smoothie will be asked to move up order date before November 16th to make it for November 26.
- 50/50 notification to the Municipality has been made by Ken Keesmaat
- The Guelph Giants will be responsible 200 tickets that will be redeemed by vouchers. The vouchers will be in 40 singular and 80 double vouchers. The board deemed that each player will be responsible for 4 tickets. Motion put forth by Ken Keesmaat and seconded by Glen Lindsey
- Ken Keesmaat is going to compose an email to be sent to managers to deem best way to collect Guelph Storm ticket money
6. Financials - Summary by John Martin
- General account $49,564
- Trust account $59
- GIC $25,873
- Visa balance $1,917
- John Martin updated board members personal info for BMO
- John Martin notified board of donation from Chapman Ice cream and that he had provided a tax receipt
- Ken Keesmaat is going to email Kendra Klein if she has ‘Thank you’ cards
7. Helmets - Glen Lindsey proposed that since the tournament was not able to be fulfilled that the money be used to purchase helmets for players and coaches (60). Three vendors have put forth quotes for the same helmet. A black CCM HC210. T& T Hockey Shop $115 plus tax, All Team Sports Cambridge $110 plus taxes, Hometown Sports Guelph/CW Sports $115 plus tax. Glen Lindsey abstained from vote since personal knowledge. The vote was 3 in favour and 0 against to purchase helmets. The vote on vendor was 3 in favour of Hometown Sports and 0 against.
Next meeting will be the AGM November 13 at 1230pm
Meeting closed at 925pm
Guelph Giants Board Meeting Minutes Minutes by Glen Lindsey
2022-08-15 730pm
Google Meet with Ken Keesmaat as administrator
Attending Board members - Glen Lindsey, Ken Keesmaat, Matt Gregory and John Martin
Also attending are Ron Hiepel
Meeting called to order at 7:06 pm
1. Registration - the board recommended that all registration is done online through CNSH website
- Ron is going to revisit the online training to help members and will look at creating a Power Point presentation
- Ken Keesmaat put forth the motion to keep registration at $325 the same as previously. This motion was seconded by Glen Lindsey
- the board made a motion that member that wishes to participate but is unable to fully pay registration before season will be notified
2. Hockey Ops - the board set a Hockey Ops meeting for August 29, 2022 at 8 pm
3. Volunteers - head coaches are going to touch base with volunteers about training and police checks
4. Helmets - going to put the purchase of helmets on hold until the status of hosting a tournament is confirmed. Proposed date for tournament - January 28, 2023
5. Ice package - Ken Keesmaat has received confirmation of ice bookings. An error of start date in September has been changed to the October 15, 2022
6. Budget - John Martin has received all the financial files from Renee Nelson and in processing through them with more information to follow
7. Presidents Report - Ken Keesmaat has completed team emails for all head coaches, managers and board members on the Google Workspace. With the goal of starting to use them ASAP.
8. Toronto Marlies - reached out about a partnership and Ken Keesmaat is going to get more details before proceeding
9. AGM - Thursday November 17th 2022 was selected at ARC industries. The late date was set to allow the Audited statement to be completed by BDO
10. 50/50 Guelph Storm- Ken Keesmaat has selected Friday January 27th 2023
11. Update from Emergency fund
i. Phase 1 and Phase 3 $7500 was received from each.
ii. Ken Keesmaat is completing the review and need break downs costs of jerseys, ice rental and training to be able to submit
12. Swag - Matt Gregory is going to start to set up the website with swag options to Guelph Giants are able to buy directly off website
Next meeting was set for August 29th 2022 at 800pm with Google Meet platform and Ken Keesmaat as administrator
Meeting was motioned to be closed by Ken Keesmaat at 8:24pm
Guelph Giants Hockey Board Minutes by Glen Lindsey
October 4th, 2023 at 700pm
Google Zoom with Ken Keesmaat as administrator
Attending: Glen Lindsey, Ken Keesmaat, Matt Gregory. Absent Mike Stuart, John Martin
Called to order 719pm
1. Player development was discussed as to the movement of players to each team. A manual will be developed for the future. Glen Lindsey and Ken Keesmaat are going to work on this.
2. AGM was discussed with ARC industries to be the site and the date to be set in November.
3. 50/50 the STORM ticket vouchers of 150. 42 have been sold. A motion of each player being responsible for 2 each and the balance being put up to general membership if additional are requested by members.
4. Guelph Giants tournament meeting will be attended by Glen and Ken on the week of October 16th
5. Purchase of equipment for was discussed. The idea of getting as much as possible used and donated is to be desired. The board felt that each player is responsible for skates and helmet. This motion was put forth by Glen Lindsey and seconded by Matt Gregory
6. Matt Gregory proposed the Mint Smoothies be ordered by October 29 and picked up by Nov 15th.
7. Next Meeting was set for November 1st at 8pm
Called to meeting close at 825pm
Guelph Giants Hockey Board Minutes by Glen Lindsey
November 1, 2023 at 800pm
Google Meet with Ken Keesmaat as administrator
Attending: Glen Lindsey, Ken Keesmaat, Matt Gregory, Mike Stuart, John Martin absent Matt Gregory
Called to order 809pm
Glen Lindsey proposed that St Johns ambulance be present at the tournament at a cost of $400. Seconded by Ken Keesmaat
Ken Keesmaat informed the board of the needs for the KW friendship tournament (entry $500 per team and roster) to be done by December 4th.
Mike Stuart has been in contact with the apparel distributor. The junior team has stated that they do not want golf shirts instead t shirts( females v necks). Glen Lindsey proposed that the purchase of clothing decision be made after the AGM in november. Seconded by Mike Stuart.
Ken Keesmaat is going to contact the Guelph Storm (Sarah) to be able to do online sales for the 50/50.
Discussion of the process of moving players through the organization should be addressed after the AGM.
AGM will be November 19 at 1030 am at the Evergreen retirement Facility. Ken will be sending out notice of AGM by Sunday Nov 5 with details to the membership.
Finances was presented by John Martin. The general account has approx. $23,000 with $7000 outstanding once Guelph Storm vouchers are redeemed.
Glen Lindsey has been in contact for Referees for the seniors and motioned that the board accept $30/ref/game. Seconded by John Martin.
Next meeting will be set after the AGM.
Meeting called to close at 838 pm
Guelph Giants Board Meeting Minutes by Glen Lindsey
Wednesday March 6, 2024
9:00 pm
Ken Keesmaat as administrator on Google Meet
Attending : Ken Keesmaat, Glen Lindsey, Mike Stuart and John Martin
Meeting called to order at 903pm
Windsor update from Glen Lindsey each coaches’ rooms is approx. $225/ night and a third team has been added to the B division totaling 3.
Ken Keesmaat addressed the waitlist and player development for moving up. The feeling was that it is ultimately up to parents for final say if player ready to move up. Coaches will approach players on their respective teams to move up to the next level by contacting parents first. The idea of inviting the waitlist to come out one week to evaluate skill levels for placement when room comes available. Motion by Glen Lindsey and seconded by Mike Stuart
The topic of Senior Player lack of registration and other non payment issue was discussed ($440). Player is not welcome back to the Guelph Giants. Ken is going to email coaches on senior team to inform them of this. Motion by Mike Stuart and seconded by Ken Keesmaat.
John Martin informed the board of an additional outstanding registration on the senior team. Upon examination it was deemed that one additional senior player (AM) has not paid registration. The motion was put forward by Glen Lindsey and seconded by Mike Stuart that he not be able to go on the ice until registration is paid.
April 4, 2024 meeting - Amend to This registration has been paid by the parent.
Training update was given by Glen that he is contact with Kirsten with SHI to which level is needed level 1 or level C? Once Glen has gotten information he will share with the board.
Mike Stuart updated on the Fundraising account that the $3900 will be moved to the general account for use.
The 100 men fundraiser is at the moment at approximately $7000 that will be used for the SHI tournament next year.
The discussion of tournament compensation was discussed as of now $50/ night. This could be raised upon the collection of the money owed by the senior team.
Meeting called to close at 10:07pm by Ken Keesmaat and seconded by Glen Lindsey